ALBERTA MUNICIPAL SUPERVISORS ASSOCIATION

AMSA Bylaws

AMSA's bylaws are reviewed annually at the annual general meeting which takes place in conjunction with the fall convention.

1. THE ASSOCIATION

Alberta Municipal Supervisors Association supports the goals and aims of the Alberta Association of Municipal Districts and Counties and is related fraternally.

2.    STATEMENT OF PURPOSE

The Executive committee of Alberta Municipal Supervisors Association is dedicated to a well-founded purpose, has a plan to achieve that purpose and exists to facilitate the organizational arrangement of its membership.

3.    DESCRIPTION OF THE ASSOCIATION

The Association exists for a three-fold purpose.

  • a)    To help members form a stronger bond with the Municipalities they represent. It does this by forming and reminding members of their responsibilities and commitment to carry out the policies and procedures of the Councils they serve.
  • b)    To educate members through seminars, teaching the latest techniques, taught by professionals in related industries and by fellow members of the Association.
  • c)    To meet as a fraternal organization for the purpose of fellowship and sharing of mutual concerns.

4. THE REVIEW PROCESS

Amendments to the Objects and By-Laws may be made at the Annual Meeting of the members of the Association in the following manner:

  • a)    Notice of motion shall be given by submitting a draft of the proposed amendment to the President at least one month prior to the date of the Annual Meeting, the President shall duly notify each member of the proposed amendment.
  • b)    A majority vote of not less than three-fourths of the members present and entitled to vote shall be required to carry the motion of amend.    

5.    BYLAWS

Article 1 –Interpretation

  • 1.    "Association" shall mean the Alberta Municipal Supervisors Association.
  • 2.    "Executive" shall mean those elected by the members as the Executive officers of the Association.
  • 3.    “President” shall mean the member of the Association duly appointed to fill said office, for a term of two (2) years.
  • 4.    “Vice President” shall mean the member of the Association duly appointed to fill said office, for a term of two (2) years offset from the President.
  • 5.    “Past President” shall mean the member of the Association duly appointed to fill said office or until Presidential change takes place.
  • 6.    “Treasurer'' shall mean the member of the Association duly appointed to fill said office, for a term of two (2) years.
  • 7.    "Secretary shall mean the member of the Association duly appointed to fill said office, for a term of two (2) years.
  • 8.    “Directors” shall mean the member of the Association duly said to fill said office, for a term of four (4) years.
  • 9.    "Good Standing" shall mean any Municipal Supervisor whose membership fee has been paid and who is not otherwise disqualified.

Article 2 – Membership

  • 1.    Membership in the Association is eligible to any duly appointed Alberta Municipal Public Works employee (Municipal Membership) of any Municipal District or County presently organized or hereafter to be organized in the Province of Alberta or to any employee of a company involved in a Public Works related business in Alberta (Associate Membership).

 

a)    Municipal Membership:
Municipal members shall serve in a Supervisory capacity in a Municipal District, County, or Specialized Municipality. Any Municipal Member shall be eligible for election to any office there in, however there shall be voting privileges to a maximum of one (1) vote per Municipality at the Association's Annual Meeting.

 

b)    Small Community Associate Membership:
Small Community Associate Memberships are members who serve in a Supervisory capacity in a small community (population <10,000). The Small Community Associate Members shall be non-voting members and not eligible for election to any office therein.

 

c)    Associate Membership:
Associate Memberships are available to employees of a company involved In a Public Works related business, and such company can have more than one Associate Membership. The Associate Members shall be non-voting members and not eligible for election to any office therein.


d)    Honorary Membership:
Any person having Municipal membership in the association, for a minimum period of 10 years, and served at least one term on the Executive but no longer a Municipal Public Works Supervisor in a Municipal District, County, or Specialized Municipality, shall be permitted to retain membership in the association, and may become at their request an Honorary Member, but shall be a non-voting member and not be eligible for election to any office therein.

  • 2.    The membership fees shall be reviewed and set yearly at the Association's Annual Meeting, and shall be payable for the upcoming year upon receipt of Invoice from the Association. Any additional conference /educational session fees may be invoiced in addition to the annual membership fees.
  • 3.    If any member within the association chooses to discontinue their membership in the association, they must notify the Treasurer and/or President in writing.
  • 4.    If just cause is shown, upon recommendation of the Executive, any member may be expelled from the association by a vote of two-thirds of the members present at a convention.

Article 3 -Annual Meetings

  • 1.    An Annual Meeting of the members shall be held annually at a place and on a date to be fixed by the Executive (usually Fall Convention).
  • 2.    Notice of the Annual Meeting complete with an agenda shall be made available to each member of the Association on the website, including distributed via email (last known address) two weeks prior to the date of the meeting.
  • 3.    Meetings of the Association may be called at any time upon instructions of the President or Executive by notice in writing on the website, including distributed via email (last known address) two weeks prior to the date of the meeting.
  • 4.    Any Municipal Member who has not withdrawn from membership nor been suspended nor expelled as herein provided shall have the right to vote at any meeting of the society. Such votes must be made in person and not by proxy or otherwise.
  • 5.    Fifteen Municipal Members in good standing shall constitute a quorum at any meeting.

Article 4 - Election of Officers

  • 1.    The Executive Committee of the Association shall consist of a President, Vice President, Treasurer, Secretary, and ten other Municipal Members who shall be elected as Directors at the Annual Meeting of the Association and shall hold office until their successors are elected. In the filling of all such officers, where more than one Municipal Member is placed in nomination for an office, the election shall be held by ballot and the Municipal Member receiving the highest number of votes declared elected.
  • 2.    Any active Municipal Member in good standing shall be eligible for election to any office in the Association.
  • 3.    In the event that a Director is chosen as President, or Vice-President, the zone delegates shall immediately choose a replacement to serve the balance of the term applicable to vacancy created.
  • 4.    The Alberta Municipal Supervisors Association shall be divided into five (5) electoral zones (See attached Schedule "A").

The name, number and description of each zone shall be as per attached Schedule "A".

  • 5.    The term of office for each position is to be as follows:

President                   Two (2) Years

Vice-President          Two (2) Years, offset from the President

Treasurer                   Two (2) Years

Secretary                   Two (2) Years

Past President          Two (2) Years or until Presidential change takes place

Directors                    Four (4) Years

Upon formation of the Association five zone representatives are to be chosen for a term of two years and the remaining five zone representatives to be chosen for a term of four years and each time thereafter for a period of four years. In the event of a resignation or retirement the zone shall choose an immediate replacement to serve the balance of the four year term.

Article 5 – Executive

  • 1.    A meeting of the Executive shall be held immediately following the Annual Meeting, where they shall appoint and fix the remuneration of the Secretary and-Treasurer, who may or may not be a member of the Executive.
  • 2.    The Executive shall have power to fill any vacancy which may occur in the Executive between the annual meeting and the person so appointed shall hold office until the expiration of the term of office of the member vacating.
  • 3.    The Executive may make rules and regulations for the proper conduct of the Association as it may deem expedient, provided that such rules shall be in accord with the constitution and By-Laws as adopted.
  • 4.    An Executive meeting may be called at any time by the President or Vice-President acting for the President, or a majority of members of the Executive, by sending notices to each member thereof at least seven days prior to the proposed meeting; such notice shall state the time and place of the meeting and the business to be considered.
  • 5.    Meetings of the Executive shall be held as often as the business of the Association may warrant it.
  • 6.    No member of the Executive shall publish or cause to be published any matter whatsoever connected with the Association unless the same shall first be authorized by the Executive.
  • 7.    The duties of the officers shall be decided by the Executive.
  • 8.    The Treasurer shall have custody of the seal of the Association which seal whenever used shall be authenticated by the signature of the Treasurer and the President or in the case of death or inability of either to act, by the Vice-President.
  • 9.    The Treasurer shall properly account for the fund of the Association and shall present a statement duly audited by two directors for submission to the Annual Meeting.
  • 10. Preparation and custody of the Financial Statements and other financial books and records shall be kept by the Treasurer and may be inspected by any member of the Association at the Annual Meeting.
  • 11. Preparation and custody of the minutes of proceedings of meetings and other books and records shall be kept by the Secretary and may be inspected by any member of the Association at the Annual Meeting.
  • 12. Minutes of proceedings of meetings shall be circulated to all Association members.

Article 6 – Peer Award

  • 1.    Each year members will be requested to submit candidates to be recognized for their dedication to the association or to the public works department of their own municipality. Submissions will be accepted up to the end of the spring conference annually. The executive will review the submissions and choose one candidate to award a “Peer Award” at each fall convention.

Article 7 - Borrowing Powers

For the purpose of carrying out its objectives the Association may borrow or raise or secure the payment of money in such manner as it feels fit, and in particular by the issue of debentures, but this power shall be exercised only under the authority of the Association, and in no case shall debentures be issued without the sanction of an extraordinary resolution of the Association.

Article 8 -Amendments to By-Laws

Amendments to the Objects and By-Laws may be made at the Annual Meeting of the members of the Association in the following manner:

  • 1.    Notice of motion shall be given by submitting a draft of the proposed amendment to the President at least one month prior to the date of the Annual Meeting, the President shall duly notify each member of the proposed amendment.
  • 2.    A majority vote of not less than three-fourths of the members present and entitled to vote shall be required to carry the motion of amend.

Received by unanimous resolution of the Alberta Municipal Supervisors Association members present, this 19th day of November, 2014.

 

6.    CODE OF ETHICS

Recognizing their responsibilities to the elected representative of their respective Municipalities, desiring to inspire public confidence and respect for local government, and believing that honesty, integrity, loyalty, justice and courtesy form the basis of ethical conduct, members of the Alberta Municipal Supervisors Association;

  •       Are honest and impartial; loyal to associates, the elected Council, employer, client, subordinates and the public and are respectful of the personal dignity of all.
  •       Applies knowledge and skill to maintain high ideals of the Association, by respecting its reputation and ideals.
  •       Supports an open climate for innovation and free exchange of ideas and encourages colleagues to give their best.
  •       Recognizes that government service is a public trust that imposes responsibility to conserve public resources, funds and materials.
  •       Neither condones nor engages in misrepresentation, unlawful practices nor brings discredit to the Association.
  •       Fosters the education requirements in order to further the training, knowledge and proficiency of existing and potential supervisors.
  •       Upholds the principle of fair and impartial judgment.
  •       Consciously avoids prejudice in dealings with all people.
  •       Acknowledges that subscribing to this code imposes a shared obligation with other Association members to maintain these standards.


PLATINUM Level Sponsor


 




PLATINUM Level Sponsor


 


SILVER Level Sponsor



  




 

BRONZE Level Sponsor

          


Copyright 2017 - Alberta Municipal Supervisors Association (AMSA)


Powered by Wild Apricot Membership Software